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Users wishing to add a signature to their documents are now able to try some of the newest SignNow features. From now on, you can add digital signature to Outlook and use it for each of your outgoing emails. You can turn off the digital signatures feature in Outlook temporarily or permanently. Disable the 'Add digital signature to outgoing messages' option in the.
Installing and Using your Secure Email Certificate with Outlook Express 5 & 6 (PC)
Assigning your Certificate to your email account:
Then export it to a file using the following method:
- Open Outlook Express
- Select Tools from menu
- Select Accounts from drop down menu
- In dialog box that appears select Mail then select your relevant email account
- Click Properties
- Click the Security tab
- Click Select Signing Cert. From the popup Certificate store box locate and select your Secure Email Certificate.
- Click Select Encryption Cert. From the popup Certificate store box locate and select your Secure Email Certificate.
- Click OK to return to Outlook Express
Signing an Email:
Signing an email ensures the recipient knows the email has come from you and informs him / her if it has been tampered with since being signed.
- Compose your email and attach files as usual
- Click Sign button
- Click Send button
The recipient of your email must have a copy of your Certificate in order to verify your signed email is legitimate. The easiest way of ensuring this is to automatically attach your Certificate to every outgoing email:
- Select Options from Tools menu
- Select Security
- Click Advanced button
- Check (place a tick in) Include my Digital ID when sending signed messages
Encrypting an Email:
Encrypting an email ensures that only the recipient may view the email content and any attachments. Note: in order to encrypt an email for the recipient you must have the recipient's digital certificate, and their digital certificate must be assigned to the relevant entry in your address book
- Compose your email and attach files as usual
- Ensure the recipient has a Digital Certificate and you have assigned the Certificate to their entry in your OE address book
- Click Encrypt button
- Click Send button
Adding someone else's Certificate to your address book:
In order to automatically add someone's Certificate to your address book:
- Select Options from Tools menu
- SelectSecurity
- Click Advanced button
- Check (place a tick in) Add Senders Certificates to my address book
All incoming signed emails will add the Sender's Certificate to your address book
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- 3 Insert a Scrolling Signature in Outlook Email
- 4 Use a Name & Title on Outlook
Adding a digital signature at the bottom of your email messages gives a custom look to your communications. As you construct your signature, think of how much contact information you wish to include, such as your job title, company name or website address. Microsoft Hotmail and Outlook 2010 offer a variety of fonts and font sizes to make your signature more readable to your viewers.
Microsoft Hotmail
1.
Open Microsoft Hotmail and sign in to open the inbox.
2.
Click the “Options” button on the right side of the screen to open a list.
3.
Click “More options” to open the “Hotmail Options” pane.
4.
Click the “Message font and signature” link in the “Writing email” section to display two panes. The lower pane, labeled “Personal signature,” is where you will add your signature.
5.
Select “Rich text” in the “Mode” drop list next to the button displaying the letter “A” and a red underline.
6.
Type your signature in the pane. Customize the signature by clicking and selecting the font and font size options you want, such as “Arial” and “10.” Other options include “Align text left” and “Insert a line” to adjust the layout.
7.
Click “Save.” The “Hotmail Options” pane appears.
8.
Click the “Go to inbox” link to open the “Inbox” pane.
9.
Click “New” to open a message with your digital signature.
Outlook 2010
1.
Open Outlook and click “Mail” near the lower left corner of the screen.
2.
Click “New E-mail” on the “Home” tab to open an untitled message window.
3.
Click the “Signature” button in the “Include” group on the “Message” tab to display a list.
4.
Click “Signatures” on the list to open the “Signatures and Stationery” dialog box.
5.
Click “New” in the “Select signature to edit” section. The small “New Signature” dialog box will open to display a text box. Type a name for this signature. For example, “Work” or “Internal”
7.
Type your signature in the “Edit signature” box. The editing commands include options for font, font size and bold. Other options include inserting a business card or a picture file.
8.
Click “OK,' then click “New E-mail” on the “Home” tab to open a blank message.
9.
Click “Signature” on the “Include” group in the “Message” tab. A list will show your named signature. Click your signature to insert in the new message.
Tips
- Try to create a signature with a minimum of distracting graphic elements.
- Outlook’s Signatures and Stationery dialog box includes the “Choose default signature” section that offers clickable options for “E-mail account,” “New messages” and “Replies/forwards.”
Warning
- Depending on your recipients’ email program, they might not see all the graphic elements you inserted, such as digital business cards or images.
References (2)
Resources (1)
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Hatashita-Lee, Kathryn. 'How to Add a Digital Signature in a Hotmail or Outlook Email.' Small Business - Chron.com, http://smallbusiness.chron.com/add-digital-signature-hotmail-outlook-email-49219.html. Accessed 06 June 2019.
Hatashita-Lee, Kathryn. (n.d.). How to Add a Digital Signature in a Hotmail or Outlook Email. Small Business - Chron.com. Retrieved from http://smallbusiness.chron.com/add-digital-signature-hotmail-outlook-email-49219.html
Hatashita-Lee, Kathryn. 'How to Add a Digital Signature in a Hotmail or Outlook Email' accessed June 06, 2019. http://smallbusiness.chron.com/add-digital-signature-hotmail-outlook-email-49219.html
Note: Depending on which text editor you're pasting into, you might have to add the italics to the site name.